現代電子郵件禮儀英語
大家平常在用電子郵件時，會遵守相關的郵件禮儀嗎?接下來，小編給大家準備了現代電子郵件禮儀英語,歡迎大家參考與借鑒。
現代電子郵件禮儀英語
1. Include a clear, direct subject line.
Examples of a good subject line include "Meeting date changed," "Quick question about your presentation," or "Suggestions for the proposal."
"People often decide whether to open an email based on the subject line," Pachter says. "Choose one that lets readers know you are addressing their concerns or business issues."
2. Use a professional email address.
If you work for a company, you should use your company email address. But if you use a personal email account -- whether you are self-employed or just like using it occasionally for work-related correspondences -- you should be careful when choosing that address, Pachter says.
You should always have an email address that conveys your name so that the recipient1 knows exactly who is sending the email. Never use email addresses (perhaps remnants of your grade-school days) that are not appropriate for use in the workplace, such as "babygirl@..." or "beerlover@..." -- no matter how much you love a cold brew2.
3. Think twice before hitting 'reply all.'
No one wants to read emails from 20 people that have nothing to do with them. Ignoring the emails can be difficult, with many people getting notifications of new messages on their smartphones or distracting pop-up messages on their computer screens. Refrain from hitting "reply all" unless you really think everyone on the list needs to receive the email, Pachter says.
4. Use professional salutations.
Don't use laid-back, colloquial3 expressions like, "Hey you guys," "Yo," or "Hi folks."
"The relaxed nature of our writings should not affect the salutation in an email," she says. "Hey is a very informal salutation and generally it should not be used in the workplace. And Yo is not okay either. Use Hi or Hello instead."
She also advises against shortening anyone's name. Say "Hi Michael," unless you're certain he prefers to be called "Mike."
5. Reply to your emails -- even if the email wasn't intended for you.
It's difficult to reply to every email message ever sent to you, but you should try to, Pachter says. This includes when the email was accidentally sent to you, especially if the sender is expecting a reply. A reply isn't necessary but serves as good email etiquette4, especially if this person works in the same company or industry as you.
Here's an example reply: "I know you're very busy, but I don't think you meant to send this email to me. And I wanted to let you know so you can send it to the correct person."
6. Proofread1 every message.
Your mistakes won't go unnoticed by the recipients3 of your email. "And, depending upon the recipient2, you may be judged for making them," Pachter says.
Don't rely on spell-checkers. Read and re-read your email a few times, preferably aloud, before sending it off.
"One supervisor4 intended to write 'Sorry for the inconvenience,'" Pachter says. "But he relied on his spell-check and ended up writing 'Sorry for the incontinence.'"
7. Add the email address last.
"You don't want to send an email accidentally before you have finished writing and proofing the message," Pachter says. "Even when you are replying to a message, it's a good precaution to delete the recipient's address and insert it only when you are sure the message is ready to be sent."
8. Double-check that you've selected the correct recipient.
Pachter says to pay careful attention when typing a name from your address book on the email's "To" line. "It's easy to select the wrong name, which can be embarrassing to you and to the person who receives the email by mistake."
9. Keep your fonts classic.
Purple Comic Sans has a time and a place (maybe?), but for business correspondence, keep your fonts, colors, and sizes classic.
The cardinal5 rule: Your emails should be easy for other people to read.
"Generally, it is best to use 10- or 12- point type and an easy-to-read font such as Arial, Calibri, or Times New Roman," Pachter advises. As for color, black is the safest choice.
10. Nothing is confidential6 -- so write accordingly.
Always remember what former CIA chief General David Petraeus apparently7 forgot, warns Pachter: Every electronic message leaves a trail.
"A basic guideline is to assume that others will see what you write," she says, "so don't write anything you wouldn't want everyone to see." A more liberal interpretation8: Don't write anything that would be ruinous to you or hurtful to others. After all, email is dangerously easy to forward, and it's better to be safe than sorry.
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