職場辦公室會議禮儀(2)
職場辦公室會議禮儀
Make sure, when you are on the conference call that you are in a very quiet room, away from any disturbances. This will make sure that you hear everything that is going on and keep themisunderstandings to a minimum. It is impossible to keep the misunderstandings at bay if you have a dog barking, machines running, or people talking in the background.
當你參與進電話會議中時，確保你是在一個遠離任何干擾，非常安靜的房間里。這將保證你能聽到會議的全部內(nèi)容，并且使得誤解減少到最低限度。如果你周圍環(huán)境里有狗的叫聲，機械運轉(zhuǎn)的噪音，又或是其他人在說話的話，那是不可能保證正確理解會議內(nèi)容的。
2.The Telephone Equipment
電話設(shè)備
Make sure that you are using a phone that will minimize the noise in the background. Some telephone and most all cell phones will pick up even the slightest noise or interference, which will not only cause troubles for you hearing the speakers, but others as well.
確保你使用的電話可以將周圍噪音干擾降到最小。一些電話機和大部分手機會把非常微弱的噪音干擾都收錄進去，這不僅會影響到你自己收聽發(fā)言人的聲音，也會對別人造成麻煩。
3.Using Telephone Technology
使用電話技術(shù)
The mute button does wonders, but make sure you know how to use it. The mute button should be used if there is a lot of background noise that you simply cannot control or if someone is particularlytalkative. Of course, make sure you know how to un-mute for when it is your turn to speak or answer a question.
靜音鍵可以起到驚人的作用，但是你要確定自己知道怎么使用它。當你周圍有一些噪音你沒有辦法輕易控制，或者其他人正在暢談的時候，你最好開啟靜音鍵。當然，當輪到你發(fā)言或回答問題時，你要知道怎么解除靜音。
4.Time
時間
Make sure you set the conference call up in advance and let everyone know all information such as pass code or phone number. It is also necessary that you take time zones in to consideration if you have people across several time zones to include on the conference call.
盡量做到提前為會議做好準備，讓每一個參與會議的人知道諸如密碼或電話號碼等所有信息。如果會議參與人員在好幾個不同時區(qū)里，你同樣有必要考慮好電話會議的進行時間。
5.Being on Time
做到準時
If you are the conference call leader, you want to start right on time. Do not wait for others if they are late. People on the call want to start right away, because there may be other business they need to attend to. If you are simply in the call, be on time, you do not want to miss anything that might be important.
如果你是電話會議的負責人，你會希望會議按時開始。如果有人遲到了，不要等他們到了之后再開始。與會人員想要立即開始會議，因為他們在此之后也許還需要參與其他的事物中。如果你是普通的會議人員，要做到準時，你不會想要錯過任何可能重要的信息。
6.Introductions
自我介紹
Make sure that every person on the call introduces himself or herself. This will allow for building relationships and getting people to open up and feel comfortable.
讓每一個與會人員介紹他們自己。這將有利于大家構(gòu)建人際關(guān)系，還可以讓大家更放得開，感覺比較自然。
7.Clarification
說明
Not everyone will be able to tell who is who by the voice. Make sure before anyone speaks that his or her name is said first. For example, "this is Bob, could you repeat that company name again".
不是每個人都能通過聲音分辨出誰是誰。所有人盡量在說話前首先把自己的名字報出來。例如，“我是Bob，能請您再重復(fù)一次那家公司的名字嗎?”
8.Eating
吃東西
Never eat while you are on a conference call, who wants to hear chewing in their ear? If you must get a drink of water, put the call on mute so no one will have to hear the emitted sounds. This includes chewing gum.
絕對不要在電話會議時吃東西，誰會愿意聽見咀嚼的聲音?如果你實在需要喝口水的話，就把電話調(diào)成靜音，這樣就不會有人聽見你發(fā)出的聲音了。口香糖也包括在內(nèi)。
9.Keep on Topic
不要跑題
Do not fill the call with unnecessary talk. Keep to the point, because remember there may be several people on the call that have other pressing things to do.
不要讓電話會議里都是廢話。抓住重點，因為要記住可能有一些正在參與會議的人還有其他緊急的事物要處理。
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